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19November2017

Registration of Birth outside Sri Lanka

Under Section 7 of the Consular Functions Act, the Embassy exercises the power to register a birth of a child born to Sri Lankan parents, in Belgium and Luxembourg .

The application for the registration of birth must be made within three months of the birth.

When a child is born abroad to a citizen of Sri Lanka , there is an additional requirement under the Citizenship Act that such birth should be registered within one year at the office of the diplomatic representation of Sri Lanka in the country of birth or at the Citizenship Division of the Ministry of Defence in Colombo . Therefore, when an application is made for the registration of a birth under the Births and Deaths Registration Ordinance, an application for the registration of the child under the Citizenship Act should also be made.

A child born to a Sri Lankan parent out side Sri Lanka should obtain the Citizenship Certificate from the Citizenship Division of the Ministry of Internal Administration, Department of Immigration and Emigration at 2 nd Floor , 41 Ananda Rajakaruna Mawatha Colombo 10 Sri Lanka (Telephone: +94 11 53 29 240 , Fax: +94 11 53 29 241,E-Mail: This email address is being protected from spambots. You need JavaScript enabled to view it. ,Web Site: www.immigration.gov.lk ) . The applications for the Citizenship Certificates are forwarded to the Citizenship Division in Colombo which will process them and will send the Citizenship Certificates to the Embassy.

When an application for registration of a birth is made one year after the birth of the child, such applications are forwarded to the Assistant Registrar General, Central Record Room, Maligawatta, Colombo 10 , Sri Lanka (Tel: +94 11 23 93 071 or +94 11 23 93 072, Fax : +94 11 23 93 074, Email : This email address is being protected from spambots. You need JavaScript enabled to view it. , Web Site: www.rgd.gov.lk ) . In such cases the birth certificate is issued only after approval is received from the Registrar General.

The application form for the registration of birth could be obtained over the counter at the Consular Section of the Embassy or by post, sending a self-addressed stamped envelope with a request. The Birth certificates are issued by the Embassy only in English; therefore, it is preferable if the applications are filled in English.

The Birth registration fee of € 70 (additional € 8 for each year delayed) can be paid over the counter.

Required documents (the original documents should be submitted with two photocopies) :

  • Duly filled Ceylon Citizenship Act , No. 18 of 1948 ( Citizenship 1)
  • Duly filled Declaration of Birth under Section 16 (B4) (if application is submitted within 3 months of the child's birth
  • Duly filled Declaration of Birth after three months Section 24 (B6) (if application is submitted after 3 months of the child's birth)
  • Original Birth Certificate of the child in which the names of both parents appear (Birth Certificate has to be issued by the competent authority in the country where the child was born and should be counter signed by the Consular Division of the Ministry of Foreign Affairs or their diplomatic representative in of the country where the child is born)

** if the above birth certificate is in Local language, you have to provide an English translation also.

  • Original visa card of the child
  • 3 copies of recent photographs of the child (35 x 45 mm)
  • Valid travel documents of the parents with two photocopies of each details pages/photo pages and endorsement pages
  • Resident permit of the Parents
  • Original Marriage certificate of the parents. (If the marriage has been registered outside Sri Lanka it should be countersigned by the relevant diplomatic representative of the country concerned)
  • Citizenship Certificate of parents if they were born outside Sri Lanka
  • If the child's birth was not registered within one year of the birth, a letter signed by both parents, giving reasons as to why it was not registered within the first year of birth
  • If parents are not legally married at time of child's birth, an affidavit relating to paternity and declaration of Citizenship
  • Upon Registration of the Birth, the first copy of the Birth Certificate would be delivered to the applicant over the counter or by post and the second copy will be sent to the Registrar General's Department, Colombo , for record purposes. The Embassy does not issue additional copies of Birth Certificates. Applicants who wish to apply for additional copies should request them from the Registrar General's Department in Colombo, Sri Lanka.

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1050 Brussels
Belgium.