Sri Lanka Embassy

Under Section 7 of the Consular Functions Act, the Embassy exercises the power to register a birth of a child born to Sri Lankan parents, in Belgium and Luxembourg.

The application for the registration of birth must be made within 3 months of the birth. If the birth is registered after 3 months, it has to be done under a separate process, which takes considerable time. Therefore, it is strongly recommended to register the birth within 3 months.

When an application is made for the registration of a birth under the Births and Deaths Registration Ordinance, an application for the registration of the child under the Citizenship Act should also be made.

The application form for the registration of birth is available on our website and can be downloaded. Alternatively, forms could be obtained over the counter at the Consular Section of the Embassy or by post, sending a self-addressed retun stamped envelope with a request. Application forms should be filled in English.

The Birth registration fee of € 55 (additional € 8 for each year delayed) must be paid over the counter in cash.

Applicants should come in person with the child along with the required documents for the registration. In normal circumstances both parents should be present with the child.

Required documents (the original documents should be submitted with two photocopies):

• Duly filled Ceylon Citizenship Act No. 18 of 1948 ( Citizenship 1)
• Duly filled Declaration of Birth under Section 16 (B4) (if application is submitted within 3 months of the child's birth
• Duly filled Declaration of Birth after three months Section 24 (B6) (if application is submitted after 3 months of the child's birth)
• Original Belgium/Luxembourg Birth Certificate of the child in which the names of both parents appear (Birth Certificate has to be issued by the competent authority in the country where the child was born and should be counter signed by the Consular Division of the Ministry of Foreign Affairs of the country where the child is born)

(If the above birth certificate is in Local language, you have to provide an official English translation)

• Proof of the child’s citizenship or residence status in Belgium/Luxembourg
• Resident permit of the Parents
• 3 copies of recent photographs of the child (35 x 45 mm)
• Valid travel documents of the parents with two photocopies of each details pages/photo pages and endorsement pages
• Original Marriage certificate of the parents. (If the marriage has been registered outside Sri Lanka it should be countersigned by the Consular Section of the Ministry of Foreign Affairs of Belgium/Luxembourg)
• Citizenship Certificate of parents if they were born outside Sri Lanka

• If the child's birth was not registered within one year of the birth, a letter signed by both parents, giving reasons as to why it was not registered within the first year of birth
• If parents are not legally married at time of child's birth, an affidavit relating to paternity and declaration of Citizenship
• Upon Registration of the Birth, the first copy of the Birth Certificate would be delivered to the applicant over the counter or by post and the second copy will be sent to the Registrar General's Department, Colombo, for record purposes.